How to Send an Email to Multiple People

How to Send an Email to Multiple People

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Whether it’s for distributing a newsletter, sharing important announcements, or coordinating with a team, knowing how to effectively email multiple contacts is essential. This article explores different methods for sending emails to multiple people and provides specific instructions for popular email platforms like Gmail and Outlook.

Ways to Send Email to Multiple People

There are several ways to send emails to multiple recipients:

  • To Field: Directly add multiple email addresses in the ‘To’ field. Each recipient can see other recipients.
  • Cc (Carbon Copy): Similar to the ‘To’ field, but used to include people who need to see the communication but are not the primary audience.
  • Bcc (Blind Carbon Copy): Best for privacy, as it hides other recipients’ email addresses from each person in the list.

How to Send an Email to Multiple People in Gmail

Sending an email to multiple recipients in Gmail is straightforward:

  1. Compose a New Email: Click on the ‘Compose’ button.
  2. Enter Email Addresses: In the ‘To’, ‘Cc’, or ‘Bcc’ field, enter the email addresses of the recipients. Separate each email address with a comma.
  3. Write Your Email: Compose your subject and message.
  4. Send: Click the ‘Send’ button once your email is ready.

How to Send an Email to Multiple People in Outlook

Outlook offers a similar process with additional features for managing contacts:

  1. Create New Email: Click ‘New Email’ or press Ctrl+N.
  2. Add Recipients: Use the ‘To’, ‘Cc’, or ‘Bcc’ fields to add recipients. You can also click ‘To’ to select contacts from your address book.
  3. Compose Your Message: Fill out the subject line and body of your email.
  4. Send the Email: Click ‘Send’ to distribute your email to all listed recipients.


Using the Bcc field is particularly useful when sending emails to large groups to keep email addresses private and prevent recipients from being overwhelmed with reply-all responses. Whether you’re using Gmail, Outlook, or any other email client, these steps will help you communicate effectively with multiple contacts, ensuring your message reaches everyone necessary without compromising on privacy or efficiency.